Date and
Time:
|
Wednesday,
January 18th, 2012 at 7:00 PM
|
Location:
|
North
Fulton Annex (7741 Roswell Rd 30350), Room 232
|
BOD
Present:
|
Steve
Bock (#52) - President
Harvard
Brooks (#118) - Vice President
Ellie
Terry (#44) - Treasurer
Scott
Percy (#46) - Director at Large
|
BOD
Absent:
|
Susan
Wynn (#65) - Secretary
|
Homeowners
Represented:
|
Jon and
Yoshii Bird (#1, #67), Gilbert Bubis (#6) - by proxy, Gene Candela
(#59), Frank and Janelle Consola (#85) Michelle and Jonathan Dominick
(#99) - by proxy, Judy Dressler (#30), Chris Dutoit (#14), Ronald and
Jason Grant (#63), Stephen Graves and Mary Golden (#95), Ann Scott Hanks
(#17) - by proxy, Edie Hobson (#45), Rosario Ibarra-Lara (#110), Duane
Johnson (#100), Diane Kennedy (#84) - by proxy, Barbara Ann King
(#22), Frederike and George Knittel (#40), Lauris and Daniel Mason (#73),
Chris Moore (#10), Carolyn Nicholes (#15), Martin Nicholes, Jr. (#122), Owen
Parsons (#101), O.B. Rawls (#8) - by proxy, Dawn Reed and Kevin
Cunninham (#105), Helise Ronen (#41) - by proxy, Ruth and Art Shultz
(#49), Benjamin Smith (#85), Elliot and Shanti Sparks (#5), Marge Stephens
and Michael Herman (#33)
|
I.
Call to Order/Establish Quorum/Introduction
A. Call
to order at 7:04 PM
B. Quorum
not reached so election will take place over e-mail
II. 2011
Accomplishments
A. Work
from the board
1.FHA Approval
2.Trash trailer
3.Logo/Branding improvements
4.Perimeter CID - sidewalks on Mount Vernon
a.
Temporarily stopped due to utility work where
retaining wall is
b.
City has to take over light post on the corner
c.
Sidewalks should be installed by the end of
march
5.Duck pond retaining wall repair
6.Algae removal
7.Light poles and directional signs repainted
8.Benches replaced
9.Clubhouse improvements
10.Tennis court resurfaced
11.Landscaping improvements
12.Social events
a.
Wine tasting
b.
Cookouts
13.Pond dredging/fountain repair
a.
Originally bid at $31,000
b.
Marc, Gene and Chris Moore have had input
c.
Looking to be completed under $10,000
d.
Will landscape around the pond to make it more
functional
14.Well digging/repair progress
15.Progress on planning paving project
16.Progress on roofing replacement project
17.Deck inspections
18.Board spends a large amount of time on issues
that we need help with
a.
Newsletter
b.
Host social events
c.
Welcoming committee
B. 2011
Real Estate Sales report
1.Market should improve in 2012
2.Keep the property looking nice to help out
III. 2012
Budget Presentation
A. Want
to keep HOA fees low and consistent
B. Need
to build up savings
C. Reduced
yearly operating costs $62,000 over the past two years ($492 per homeowner)
D. HOA
are NOT expected to increase over the forecast horizon (in current 2012
dollars).
1.Inflationary price pressures will likely
result in slighter higher HOA fees each year
2.Inflation is typically 2% a year, and our
costs will likely increase at a similar rate
E. Special
assessments would have been necessary to pay for paving and roofing projects if
we had nod been saving for the past two years
F. Once
the loan expires in 2016, you should see HOA fees go down
G. Upcoming
projects:
1.Roofs - $282,000 over 7 years
2.Paving - $105,000
3.Pond $5,000~$10,000
H. Eliminated
costs
1.Cutting HVAC coverage - $43k
2.Fixed water billing error - $20k
3.Switch to Molly Maid - $15k
4.Switch to Four Seasons - $11k
5.Lower insurance cost - $7.2k
6.Phone plan changes - $1.1k
I.
Looking into refinancing loan although outlook
doesn't look good
IV. Looking
forward to 2012
A. Coming
up with action plan, vision statement
1.Vision statement - PRIDE
2.Planning for the future - 5 year plans/goals
a.
Improve board efficiency
b.
Create board transparency
c.
Reduce costs
d.
Increase value
3.Tracking progress/create accountability
a.
Board
b.
Homeowners
c.
Vendors
d.
Management company
4.Keys to success = homeowner involvement
V. Election
of officers - will take place over email since quorum not reached
VI. Question/Answers
A. Termite
inspection
1.Terminix contract under clubhouse
2.Can call Terminix about special needs
B. Algae
removal - how to arrange?
C. NWP
issues - moving away from NWP this Spring
D. Roofs
replacement questions
1.Under warranty?
2.Prioritization? (105, 22, 47)
3.Home inspectors/home sale questions?
a.
Buyer would contact HOA and HOA would respond
b.
Buyer would make a decision about response
E. Pine
straw being replaced
1.Heavy application in Spring
2.Lighter application in Fall
F. Privacy
fences - who is responsible?
1.Need to check documents
2.Fine/Fee collection - how much progress is
being made?
G. Gate
damage update
1.Only one incident this past year
2.One who damaged paid for the repair
VII. Meeting
adjourned at 8:04 PM